We have a newly created role due to increased workload and demand for a highly organised and proactive Executive Assistant to provide high‑level C‑suite support at Global Marine Group, acting as a central point of contact to ensure the smooth day‑to‑day running of the business and enabling senior leaders to focus on strategic priorities and growth. The role involves managing group email inboxes, coordinating complex diaries, travel and meetings, processing expenses and tracking actions from executive forums, while demonstrating discretion, professionalism and excellent judgement. In addition, the role plays an important part in the day-to-day office running and workplace culture, including coordinating meetings, events and team activities, maintaining office communications and SharePoint content, managing meeting room bookings, and raising purchase requisitions through IFS. This opportunity is ideal for someone who thrives in a fast‑paced environment, communicates confidently, and is always one step ahead, with previous experience supporting senior leaders highly desirable.
Key Deliverables:
• Effectively manage group (Global Marine Group, SubConnect and OceaniQ) email inboxes, ensuring timely
and professional responses and the ability to prioritise.
• Provide comprehensive administrative support to the Executive Committee including:
o Expense processing and reconciliation
o Diary and calendar management
o Travel coordination and booking
o Scheduling team meetings
o Arranging Transport (e.g. taxis)
• Act as a key point of contact, handling confidential information with discretion and professionalism.
• Anticipate the needs of senior stakeholders and proactively manage priorities to ensure smooth day to day
operation.
• Track and follow up on key actions from meetings to ensure deadlines and commitments are met.
• Build and maintain effective relationships with internal teams and external partners.
• Provide a professional front of house experience by welcoming and assisting visitors.
• Coordinate and organise team lunches, gatherings and ad hoc events.
• Maintain and regularly update posters, policies and notice boards across the office to ensure accurate and
up-to-date information.
• Support the planning and delivery of company-wide social events (e.g. Christmas and mid-year gatherings).
• Oversee and manage meeting room bookings to ensure efficient use of space.
• Raise purchase requisitions and manage receipting processes within IFS.
• Actively contribute to the social committee, supporting engagement initiatives and workplace culture.
• Maintain and update SharePoint content to ensure accessibility and accuracy of information.