Fleet Technical Administrator

Chelmsford, Essex
Ship Superintendent
Job Description
This is a support role that will work within the Fleet Operations department. The successful candidate will work under the close supervision of the Fleet Administration Officer. He/she shall be expected to gain the knowledge and experience necessary to provide support to the Fleet Administration Officer and Fleet Technical Superintendents for all vessels with regards to the company’s P2P (Purchase to Pay) process and general administration activities. 
Key Deliverables:
  • Work with the Fleet Administration Officer to raise purchase requisitions for authorisation
  • Work with the Fleet Administration Officer to assist with the resolution of outstanding invoice queries
  • Arrange receipting of completed orders for payment of invoices.
  • Provide liaison and the link between the Fleet Technical Superintendents, Procurement and Finance dealing with the “Purchase to Pay” (P2P) process.
  • Liaising between the vessels, Fleet Superintendents and Procurement to ensure on-time deliveries in line with the vessel’s operations
  • Provide technical administrative support to the Fleet Superintendents by way of liaison with Procurement and Finance, dealing with routine and non-routine maintenance and repair and regarding the supply of spare parts and services
  • Assist Dry Dock Superintendent to ensure adequate spare parts are identified to meet Dry Dock requirements.
  • Assist with the management of critical spares requirements, asset risk registers and obsolescence lists.
  • Interact with key suppliers and Procurement to explore additional services with a view to consolidation or competition
Qualifications, Skills and Experience
Minimum of ONC in a technical discipline
Experience of Windows based purchasing systems (IFS preferred) 
Good organisational skills
Competent MS Office Suite User (Word, Excel & Outlook) for ANY candidate.
Attention to detail
Self-motivated and able to work under pressure and within strict time constraints

Previous experience within the Marine Support industry
Good communication skills at all levels including Senior Management and suppliers

About The Company

Global Marine is part of the Global Marine Group, and is a market leader in subsea fibre optic cable installation and maintenance solutions to the telecoms sector amongst others. Global Marine is recognised as a high quality, independent strategic partner, with a successful and continued track record with the majority of key industry organisations.

The company has developed a base of technical knowledge, skills, technology, equipment and assets which provide the capabilities to plan, install, bury, store, test, recover and maintain subsea fibre optic cables; an essential combination for crucial connectivity across the globe.

Global Marine is in a unique position owning one of the world’s largest offshore support vessel fleets, including three purpose-built specialist installation and repair vessels, and four vessels servicing three of the world’s seven maintenance zones.

Global Marine’s capabilities can be deployed at any location in the world through the company’s network of vessels, offices and depots, with long-established operations in key regions including Asian growth markets, directly and through joint ventures with leading telecoms players. 

With an exemplary commitment to health and safety and a proactive approach to overcoming engineering challenges to exceed customers’ expectations, Global Marine is passionate about engineering a clean and connected future.