Accounts Payable Supervisor

Location:
Chelmsford, Essex
Department:
Finance
Job Description

Purpose: Responsible for the day-to-day operational running of the Accounts Payable department, ensuring all processing cycles are met, along with tidy ledgers.  

The role will also manage escalations and query resolutions, as well as KPI performance monitoring and reporting.

Key Deliverables: 

Team Management and Development

  • Ensure the AP team are clear on roles and responsibilities
  • Manage weekly task rotas to meet KPIs
  • Measure KPIs, monitoring against these and taking action where necessary
  • Ensure whole team is able to cover all tasks within the team by undertaking on-going, on the job training
  • Establish a culture of excellence
  • Drive a one team, one Group culture 

Ambassador to the Business 

  • Ensure accurate information is consistently provided to the business in a timely manner
  • Build excellent relationships with all Business Units, being able to deal with staff at every level, from MDs to junior members
  • Communicate with suppliers in a professional and courteous manner
  • Ensure team are responding to queries in a timely manner 

Transactional 

  • Take overall responsibility for creditors ledger, including suppliers, agents, charter parties, expenses, credit cards across all finance systems (pre migration to new system) ensuring good transactional hygiene;
    • Invoices are processed to the system and matched in a timely manner
    • Payments allocated promptly
    • Debit balances are investigated promptly and resolved
    • Supplier statement reconciliations performed at regular intervals for all key suppliers
  • Overview of weekly payment runs within budget 

Controls

  • Ensure delegations of authority are adhered to
  • Ensure balance sheet reconciliations are performed monthly and any issues resolved in month
Qualifications, Skills and Experience

Required:

  • Thorough knowledge of all areas of purchase ledger
  • Strong query resolution and problem solving abilities
  • Experience in a multi-currency environment
  • Attention to detail
  • Sense of urgency and proactive
  • Tracking budget expenses
  • Previous experience in a senior / supervisor / Team Lead AP role
  • Works well within a team or on an individual basis

Ideal:

  • Knowledge of IFS / SAGE
  • Part-qualified or studying towards a qualification
About The Company

The Global Marine Group is an innovative market leader in offshore engineering with an enviable track record of successful project execution. The Group consists of four business units; Global Marine providing fibre optic cable solutions to the telecommunications and oil & gas markets, CWind delivering a range of project services, CTVs and GWO-accredited training courses to the offshore wind industry, Global Offshore delivering cable installation, repair and trenching services to the offshore renewables, utilities and oil & gas markets and OceanIQ providing unparalleled subsea cable data, survey, route engineering, permitting and consultancy services for telecom and power cable installation projects.

The Group also demonstrates its global reach with two successful joint ventures, SB Submarine Systems in China, and CWind Taiwan.

With a global workforce of over 850 talented individuals, together the Group has installed over 300,000 kilometers of subsea telecoms cable and more than 1,500km of power cables, performed maintenance operations on 33% of the worlds fibre optic cables and offered  engineering services, assets and highly qualified personnel for projects at more than 50 wind farms globally.

The Global Marine Group team is full of passionate people, sharing a wealth of knowledge and constantly achieving excellence. Together the Global Marine Group is committed to engineering a clean and connected future.