Accounts Payable Assistant

Location:
Chelmsford, Essex
Department:
Finance
Job Description

Purpose: To register and process supplier invoices, employee expenses on a timely basis, investigate and solve supplier queries and reconcile supplier statements to the Accounts Payable Ledgers.  Raise and process payments of supplier invoices in accordance with the company’s payment policy.

 

Key Deliverables:

  • Entering supplier invoices/credit notes onto IFS against purchase orders raised and receipted.
  • Entering supplier invoices/credit notes onto IFS without purchase orders.
  • Provide financial support to the Portsmouth office from processing invoices in SAGE, dealing with queries, raising payments and preparing journals to consolidating monthly figures into IFS accounting software.
  • Processing the Fleet invoices relating to the offshore personnel provider based in Guernsey.

  • Process crew/officer payroll expenses on a monthly basis and liaise with manning agent where appropriate.

  • Resolving queries on invoices with suppliers.
  • Chasing approval of Invoices / PO’s internally.
  • Maintaining accurate manual records of suppler invoices and manual payment records.
  • Preparing supplier statement reconciliations and resolving differences that arise
  • Preparing payments for suppliers, including automatic payment runs in various currencies and posting onto IFS.
  • Responsible for the data entry and maintenance of supplier’s bank details on IFS.
  • Archiving annually aged reports and invoices.
  • To prepare information for month-end and KPI reporting.
  • You may be requested to carry out supplementary duties or other duties not defined in this Job Description at various times as requested by the Company in order to ensure the smooth running of the department, or during periods of sickness, holiday or high volume of work.  You may also on some occasions be requested to provide service outside your normal working hours but these requests will not be unreasonable.
Qualifications, Skills and Experience

Qualifications/Skills/Experience

Required:

  • Working knowledge of Accounts Payable
  • High Computer Literacy
  • Experience of high volume data entry / accounts environment
  • Working knowledge of Microsoft Office / Outlook / Internet and Accounting Systems
  • Good communication skills
  • Team player
About The Company

The Global Marine Group is an innovative market leader in offshore engineering and consists of three business units; CWind delivering power cable and asset management services topside and subsea to the offshore renewables and utilities market, Global Marine providing fibre optic cable solutions to the telecommunications and oil & gas markets and Global Offshore delivering trenching and power cable lay services to the oil & gas industry.

The company has two successful joint ventures in China, SB Submarine Systems and Huawei Marine, demonstrating the true global reach of the company.  The combined experience and knowledge has led to significant embedded intellectual property and an enviable track record.

GMG has an outstanding health & safety record, completing 1.65 million hours worked in 2016, without injury and stands by a core value of safety first.

The company is in a unique position owning one of the world’s largest offshore support vessel fleets. The company has installed over 300,000 kilometers of subsea cable, which is around 21% of the total installed worldwide.

The Group aspires to achieve its vision ‘Engineering a clean and connected future’.